Expense Tracking System at Brighton and Hove city

1. User Authentication and Security:User accounts and authentication to ensure secure access.Data encryption to protect sensitive financial information.

2. Expense Entry:Manual entry of individual expenses with details such as date, amount, category, and description.Ability to attach and store digital copies of receipts for documentation.

3. Automated Expense Import:Integration with bank accounts and credit cards for automatic importing of transaction data.Automatic categorization of expenses based on predefined rules.

4. Expense Categories and Tags:Customizable expense categories and subcategories for detailed tracking.Tags or labels for additional classification.

5. Budgeting:Set and track budget limits for different expense categories.Receive alerts or notifications when approaching or exceeding budget limits.

6. Currency Conversion:Support for multiple currencies for users dealing with international transactions.Real-time or periodic currency conversion rates.

7. Mobile Accessibility:Mobile app or responsive design for easy expense tracking on smartphones and tablets.Capture and upload receipts using mobile device cameras.

8. Approvals and Workflows:Multi-level approval workflows for business expenses.Notifications for pending approvals and rejections.

1. Expense Request Submission:User-Friendly Interface: A user-friendly form or interface for submitting expense requests.Required Information: Fields for entering essential information, such as expense type, amount, date, and purpose.

2. Receipt Attachment:Ability for users to attach digital copies of receipts or supporting documents to validate expense claims.

3. Expense Approval Workflow:Multi-Level Approval: Configurable workflows for multi-level approval of expense requests.Automated Notifications: Automatic notifications to approvers and requesters at different stages of the approval process.

4. Expense Categories and Codes:Pre-defined expense categories and codes for consistent tracking and reporting.

5. Budget Integration:Integration with budgeting systems to ensure expense requests align with allocated budgets.Alerts for exceeding budget limits.

6. Policy Compliance Checks:Automated checks to ensure compliance with company expense policies.Flags or alerts for non-compliant expense requests.

7. Real-Time Status Tracking:Visibility into the real-time status of expense requests for both requesters and approvers.Historical tracking for audit purposes.

8. Multiple Currency Support:Support for multiple currencies for expenses incurred in different regions.Real-time or periodic currency conversion rates.